Job title: Graduate Coordinator – Option III Programs
Company: University of Texas at Austin
Expected salary: $48000 – 52000 per year
Location: Austin, TX
Job description:
Job Posting Title: Graduate Coordinator – Option III Programs


Hiring Department: Department of Computer Science


Position Open To: All Applicants


Weekly Scheduled Hours: 40


FLSA Status: Exempt


Earliest Start Date: Immediately


Position Duration: Expected to Continue




Job Description: Responsible for effective delivery of programs and services for the Option III programs in Computer Science and Data Science.


Job Details:


Administers effective delivery of programs and services for the online graduate programs in computer science and data science. Serves as primary point of contact for graduate students for all academic and non-financial program questions; assists with registration process. Oversees all issues associated with student enrollment, including student enrollment surveys, course registration and notification to students of enrollment bars. Provides in-depth information, clarification and interpretation of institutional and graduate program rules and regulations.

Develops and maintains tracking system to assess and evaluate graduate program effectiveness, student retention, grade point averages, academic outcomes, and student placement; uses data to effectively improve performance of graduate advising and program compliance with institutional rules, regulations and procedures.

Answer queries from students and faculty regarding enrollment issues such as leaves of absence, withdrawals, adds and drops, and readmission.

Liaise with University offices to obtains approvals for petitions as required.

Manage issues related to University requirements for progress toward degree and maintain Graduate Coordinator desktop and degree audit system. Manage course scheduling and inventory.

Assume primary responsibility for ensuring that grades are entered prior to deadline each semester. Process grade changes, contacting students and faculty as needed.

Participate in online information sessions. Process requests for information from prospective students. Request website updates as needed each semester.

Required Qualifications

Bachelor’s degree or equivalent. Five years of experience working with college students in an administrative or advising capacity. Outstanding customer service skills; proven ability to work with diverse populations successfully. Documented ability to collaborate successfully and to work independently. Proven ability to be flexible and responsive in times of high stress. Demonstrated ability to organize and manage a large volume of data with a high level of attention to detail and accuracy. Established history of superior attendance and punctuality in the workplace.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Masters degree in counseling, educational administration or related field. Experience working with online classes or programs. Experience developing and implementing new initiatives for graduate programs. Experience with assessment, measurement and reporting systems, EASI system and define applications (NRRECS, GSDAMIN). Extensive knowledge of Microsoft Office and Salesforce. Proven ability to provide practical solutions in the resolution of complex issues. Proven ability to exercise high levels of discretion and independent judgment in interpreting and implementing program, school, and University policies. Proven ability to establish priorities to meet critical deadlines and short and long term strategic goals.

Salary Range

$48,000 – $52,000

Working Conditions

Standard office environment

Required Materials


3 work references with their contact information; at least one reference should be from a supervisor

Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume in the first step of the online job application process. Then, any additional Required Materials will be uploaded in the My Experience section; you can multi-select the additional files or click the Upload button for each file. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find Jobs. Before you apply though, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile. This information will be pulled in to your application. The application is one page and you will need to click the Upload button multiple times in order to attach your Resume, References and any additional Required Materials noted above.


Employment Eligibility: Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.


Retirement Plan Eligibility: The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.


Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.


Equal Opportunity Employer:

The University of Texas at Austin, as an , complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.


Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.


Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.



The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:



Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in .

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the or obtain a copy at University Compliance Services, 1616 Guadalupe, Suite UTA 2.206, Austin, TX 78701.
Job date: Sat, 19 Jun 2021 01:30:13 GMT


Please enter your comment!
Please enter your name here